Editing Microsoft Office Documents using Google Drive

On our arrival back to work this week, a lot of people have discovered that there is no access to Microsoft Office on the computers in workrooms or classrooms. This has left people scrambling to use Libre Office or trying to convert their files into the Google Drive formats. What a lot of people have forgotten is that Google recently allowed us to edit Office documents live in Google Drive using an extension in Chrome.

You can pick up the extension from the Chrome Web Store here, one of the great things about this extension is that it also runs offline, so if you are using Drive offline, then you can also use this offline too. All you have to do is add the Chrome extension (follow the link and then add the extension), and then open a file from drive which is a native office format.

Click on the 'Free+' button to install the extension into Chrome

Click on the ‘Free+’ button to install the extension into Chrome

You will find that you need to have the latest version of Chrome on your computer. To check click on the Chrome Menu (three lines on top right) click on About Chrome and it will check for the latest version.

There are some limitations; there is no ability to add images, there is no editing of equations and the features are very basic. But to allow people to make changes to documents to change things such as spelling mistakes, change dates and the odd word, its a great move forwards.

 

Exporting your data from Drive.

Exporting your data from Drive.

As you are creating new documents, I would suggest that you are working in the Google Docs format. Some people expressed concern about what would happen in the future, are the formats going to work elsewhere, and the simple answer is yes they will work, and yes you can convert into other formats. You can get Google to do it for you here.

 

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